The Board of Directors of Qatar International Islamic Bank (QIIB) is pleased to invite the esteemed shareholders to attend the Ordinary and Extraordinary General Assembly Meetings for the fiscal year 2024. 

The meetings will be held, with the permission of Allah, at the bank’s headquarters on Grand Hamad Street via video conferencing (Zoom) at 10:00 PM on Sunday, March 9, 2025.

 In case the required quorum is not met, a second (reserve) meeting will be held on Tuesday, March 18, 2025, at the same time and venue to discuss the agenda below:

 Agenda of the Ordinary General Assembly for the Fiscal Year 2024:

1. Presentation and approval of the Board of Directors' report on the bank's activities and financial position for the fiscal year ending December 31, 2024, along with the bank’s future plans.
2. Hearing the report of the Shariah Supervisory Board for the fiscal year 2024.
3. Presentation and approval of the external auditor’s report for the fiscal year 2024.
4. Discussion and approval of the Corporate Governance Report for the fiscal year 2024.
5. Discussion and approval of the bank’s financial statements, including the balance sheet and profit and loss account for the fiscal year ending December 31, 2024.
6. Reviewing and approving the Board of Directors’ proposal for the annual dividend distribution at a rate of 50% of the share capitalfor the full fiscal year 2024, amounting to 50 dirhams per share, from which the interim dividends already paid will be deducted, leaving a final dividend of 27 dirhams per share to be distributed to shareholders.
7. Reviewing the discharge of the Board of Directors from liability for the fiscal year ending December 31, 2024.
8. Reviewing and approving the remuneration of the Board of Directors for the fiscal year 2024, in accordance with the presented policy on rewards, allowances, and incentives.
9. Reviewing the renewal of the existing $2 billion Sukuk Issuance Programme, previously approved by the Ordinary General Assembly on March 31, 2024, and authorising the Board of Directors to determine the size, terms, and currency of each issuance based on the bank’s needs and after obtaining necessary approvals, provided that the total issued Sukuk does not exceed the bank’s capital base and reserves.
10. Reviewing the Board of Directors’ recommendation to issue new Sukuk in Qatari Riyals, subject to regulatory approval, with a ceiling not exceeding 1 billion Qatari Riyals, and authorising the Board to determine the size and terms of each issuance.
11. Reviewing bids for the appointment of external auditors for the fiscal year 2025 and determining their fees.

Agenda of the Extraordinary General Assembly:

12. Reviewing the Board of Directors’ recommendation to amend Article (2)of the Articles of Association to include provisions allowing the bank to offer insurance services on behalf of insurance companies and to amend the commercial registration to include insurance product marketing activities.

13. Authorising the Chairman of the Board to make any necessary amendments to the Articles of Association in accordance with the Extraordinary General Assembly’s resolution and to sign the amended Articles before the relevant authorities.

Chairman of the Board of Directors

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Clarification on Participation and Voting Procedures for the Meeting

• The attendance registration committees will begin their work at 9:00 PM. Kindly ensure timely registration to facilitate the commencement of the Ordinary and Extraordinary General Assembly Meetings as scheduled.
• Every shareholder has the right to attend the meeting in person or by proxy, delegating another shareholder (excluding Board members). A valid proxy must be granted to another shareholder using the bank’s approved proxy forms or an official power of attorney. A shareholder cannot represent more than 5% of the bank’s shares through proxy.
• The quorum for the Ordinary General Assembly is 50% of the company’s shares in the first meeting. If the quorum is not met, the second meeting will be held on March 18, 2025, and will proceed with the shareholders present.
• The quorum for the Extraordinary General Assembly is 75% of the company’s shares in the first meeting. If the quorum is not met, the second meeting will be held on March 18, 2025, requiring at least 50% attendance. If the quorum is still not met, a third meeting will be scheduled for April 28, 2025, and will be announced accordingly.
• Virtual attendance is available. Shareholders must send proof of ownership, shareholder number (for both proxy and delegate), mobile number, and supporting documents (for individuals or corporate entities) to shareholders@qiib.com.qa.

Alternatively, they may visit the company’s headquarters or contact 74789000 or 55612996. The bank will then reach out to complete the registration process.

• Shareholders can participate electronically via Zoom. A meeting link will be sent via email to those who have expressed their interest in attending and have submitted their contact details. Shareholders must register for the meeting upon receiving the link. Once the registration is completed, a second link will be sent, granting access to the virtual meeting room on Zoom.
• Registration on the day of the meeting will begin at 9:00 PM (Doha time). Shareholders intending to attend must submit their details in advance to ensure timely registration. Attendees can discuss agenda items and direct questions to the Board of Directors or the external auditor either in person or via Zoom chat during the meeting.
• Voting procedure:
  • Any shareholder objecting to an agenda item must click the ‘Raise Hand’ button on Zoom during the voting process.
  • Not clicking the ‘Raise Hand’
  • button will be considered approval of the item